This document describes the data layout for how AutoClerk communicates with a back office accounting program.

On a daily basis AutoClerk creates a file, which is an export journal that contains the day's dollar activity, and units rented activity broken out by account categories. Both room revenue and units rented are reported by rate class. All other account categories give the totals for the day by account category. The export journal file is an ASCII fixed-field text file created in directory /Autoclerk/data/mas90 on the hotel's AutoClerk server with the following layout:

Field	Data Description	Date Type	Character Position	Length
1	Account number	account	1	9
2	Account description	String	10	30
3	Transaction date	date mm/dd/yy	40	8
4	Source journal	string	48	2
5	Journal number	partial date ddmm	50	4
6	Sequence number	zero fill	54	3
7	Application code	string	57	2
8	Posting comment	string	59	40
9	Transaction amount	numeric	99	13

The export process uses a configuration file: Autoclerk/data/etc/mas90.txt, which translates AutoClerk account categories to the export journal "Account" code.

If AutoClerk is properly configured then totaling an export journal's far right column (field #9) with the exclusion of units rented entries will result in a journal total of $0.00.